Output
a list of your chart of accounts to an Excel
spreadsheet.
Output
a summary general ledger report to Excel showing each account,
current year and prior year balances.
Output
a detail general ledger report to Excel showing all activity
for a particular period or for all periods.
eOffice - General
Ledger Installation Instructions:
eOffice General Ledger is an Excel add-in module.
To install this add-in:
Call Rick Marlette 770-633-3232 to receive the file by email.
Save the attachment file to a temporary location on your local
computer.
Open Excel 2000 or Excel XP.
Choose the Tools - Add-Ins menu item.
Choose the Browse Button.
Browse to the temporary folder containing eOffice-GL.xla.
Double click the eOffice-GL.xla file.
Answer Yes when Excel asks if you want to copy the file to the Excel
Add-In directory.
eOffice General Ledger is now installed as an Add-In for Excel.
Close and re-start Excel.
Error Messages:
As with all the
products we produce, extensive checking is performed on your
data files before we will access or change your files. We feel
it is better to halt with an error when any abnormalities are
suspected.
The
Most Common Cause of Error Messages:
You did not set the
volume units correctly. Check and double check these settings.
They must be exact and you must have network access to the
folders specified in the setup screen. A valid location for
your general ledger chart file would be something like: d:\ddms\wp and not d:,
or d:\ddms\chartfile.dbf.
Second
Most Common Cause of Error Messages:
You must have the ODBC
drivers loaded on your PC to allow Excel to communicate with
other database sources. The default installation of Office
2000 will load the ODBC drivers for you. If you get a Compile
Error, then you need to download the latest ODBC drivers from
Microsoft. Visit the Resources Page
on this Website for instructions on downloading and installing
these drivers..
Other Tips For Using
eOffice General Ledger:
Make sure you are on a blank worksheet before outputting your data.
Use the Cancel Button to stop outputting, don't just
close Excel during an output.
Don't change worksheets while date is being output.
Additional Resources:
If you need additional
assistance installing eOffice General Ledger, then please email support@opsoftware.com.
Downloading eOffice
General Ledger:
Due
to the sensitive nature of your General Ledger information, and the
unprecedented access eOffice General Ledger allows, we cannot allow
anonymous downloads of this product!
To evaluate eOffice General
Ledger, call Rick Marlette at 770-633-3232 to receive your copy
by email.
eOffice - General
Ledger Evaluation:
Due
to the sensitive nature of your General Ledger information, and the unprecedented
access eOffice General Ledger allows, we cannot allow anonymous downloads
of this product! To evaluate eOffice General Ledger,
call Rick Marlette at 770-633-3232 to receive your copy by email.
eOffice - General
Ledger Setup Instructions:
Before attempting to use eOffice General Ledger, make
sure you check and perform the following tasks:
The computer you are using must be able to access your Backend
System
through your network.
You must have a permanent drive connection to your Backend System through a
mapped network drive letter.
You must be able to see all the Backend System folders under the
main folder (i.e. SR,
IN, etc.)
Note the drive letter of the mapped network drive and the full path
name to your data files (i.e. "J:\DDMS\WP")
Print your L0 Parameters screen from your Backend System.
Using eOffice General Ledger:
Open Excel and select the Data Menu. You will now see
a new menu item below "Get External Data" called "Get DDMS
Data" (Click the image for a larger view)
Choose this new menu item and a sub-menu will appear with
Setup eOffice and General Ledger choices. Choose the Setup eOffice menu
item. The following setup screen will appear: (Click the image for a larger
view)
All of the volume units shown here are not required by
General Ledger. Some are used by other modules. The General Ledger
setting is all that is required by this module. The location code is used by other modules. Do not
change this value if it has already been set by another module.
Choose the Data - Get DDMS Data - General Ledger Menu Item.
Until you register your copy of eOffice General Ledger, the following screen
will appear: (Click the image for a larger view)
Choose the Continue in Evaluation Mode to evaluate eOffice
General Ledger or contact Rick Marlette at 770-633-3232 to register
your copy.
Select a action to perform on your general ledger data from the
Action Screen: (Click the image for a larger view)
Check Database Settings will check the setup to make sure the
database settings were entered correctly.
Output Chart of Accounts will output to the current
Excel sheet a listing of your chart of accounts showing account number
and description.
Output General Ledger Summary will output to the current
Excel sheet a summary report showing account number, description, all
current period balances, and the prior year period balances.
Output General Ledger Detail will output a detail listing of
activity for a specified period or for all periods.
